Built for community clubs across the UK

Your squad deserves
a gate worth guarding.

Member management, renewal tracking, and GDPR compliance — all in one place. Built for volunteers, not IT teams.

Start Free 14-Day Trial See How It Works
No credit card required Set up in under 30 minutes GDPR compliant from day one Cancel anytime
Works for
What we do

Everything your club needs.
Nothing it doesn't.

Built by someone who runs a club and got tired of chasing renewals on WhatsApp. Every feature solves a real problem volunteer admins face every season.

Member Directory
A single source of truth for every member. Names, contacts, membership status, joining date — all searchable, all auditable.
Renewal Tracking
See exactly who's paid, who's lapsed, and who's due. Automated reminders go out before renewal season — you stop chasing people manually.
GDPR Compliance
Consent tracking, data retention policies, and a complete audit log. When a member asks what data you hold, you can answer in seconds — not days.
Committee Roles
Assign roles to committee members — Chair, Secretary, Treasurer, Coach. Each person sees only what they need. Handovers take minutes, not months.
Membership Dashboard
A live view of your club health — paid vs lapsed, renewals due, recent joiners, growth over time. Your AGM slide deck writes itself.
Comms & Reminders
Email your whole club or a filtered segment — lapsed only, juniors only, volunteers only. Templates built in. No MailChimp account needed.
How it works

From chaos to clarity
in under an hour.

01
Import your members
Upload your existing spreadsheet or add members manually. We handle the data migration — you're not starting from zero.
02
Set renewal dates
Tell us when your membership year runs. We track who's paid, who's lapsed, and when each member is next due.
03
Invite your committee
Add your Secretary, Treasurer, and coaches with the right permissions. Everyone has their own login — no shared passwords.
04
Run your club
Renewals go out automatically. Members are tracked. GDPR is handled. You get back to coaching, leading, and doing the thing you love.
Early feedback

What clubs are already saying.

"Renewal season used to take me three weekends. Now I send one reminder and the dashboard tells me who hasn't paid. Genuinely changed how I run the club."
Club Secretary
Community Football Club, West Midlands
"We had a parent ask what data we held on their child. With SquadGateTech I had the answer in about 30 seconds. Before, that would have taken a week."
Group Leader
Scout Group, Yorkshire
"The committee handover this year was the smoothest we've had in a decade. New Treasurer logged in and everything was already there."
Club Chair
Running Club, South East

GDPR compliance
built in, not bolted on.

Community clubs collect names, DOBs, payment details, and often children's data. SquadGateTech handles consent tracking, data retention, Subject Access Requests, and your audit log automatically — so you're protected without needing a data protection officer.

🔒
UK GDPR Ready
📋
Audit Log
🗑️
Right to Erasure
👶
Children's Data
Pricing

Simple pricing.
No surprises.

Monthly plans, no annual lock-in. Cancel anytime. Start free — no card needed.

Trial
£0
Free for 14 days
Up to 25 members
  • Member directory
  • Renewal tracking
  • Basic dashboard
  • 1 renewal reminder email
  • GDPR tools
  • Data export
  • Multiple roles
  • Bulk comms
Start Free Trial
Most Popular
Starter
£12
per month
Up to 100 members
  • Everything in Trial
  • Unlimited renewal reminders
  • Data export (CSV)
  • Up to 3 committee roles
  • Bulk email to members
  • GDPR consent tracker
  • Children's data tools
  • API access
Start Free Trial
Pro
£29
per month
Up to 500 members
  • Everything in Starter
  • Full GDPR toolkit
  • Children's data & consent
  • Unlimited committee roles
  • Custom email templates
  • Member portal (self-service)
  • API access
  • Multi-club management
Start Free Trial
Club Plus
£59
per month
Unlimited members
  • Everything in Pro
  • API access
  • Multi-club management
  • DPA template included
  • Priority support
  • Onboarding call
  • Custom integrations
  • County / NGB licensing
Contact Us

Ready to sort
your membership?

Join clubs across the UK who've stopped chasing renewals on WhatsApp and started running their admin properly.

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